Preserve Bow Brickhill

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Constitution
adopted on the 26th day of June 2001
ratified by the Annual General Meeting 26th March 2002


A. Name

The name of the Association is PBB standing for Preserve Bow Brickhill.

B Administration

Subject to the matters set out below, the Association shall be administered and managed in accordance with this constitution by the members of the Executive Committee, constituted by clause G of this constitution 
(' Executive Committee').

C Object

The Association's object ('the object") is to defend the parish of Bow Brickhill from inappropriate or unwelcome developments of all sorts and especially from the current objection to the Local Plan.


D Powers

In furtherance of the object but not otherwise the Executive Committee may exercise the following powers:

(i) power to raise funds and to invite and receive contributions provided that in raising funds the Executive Committee shall not undertake any substantial permanent trading activities and shall conform to any relevant requirements of the law;

(v) power to employ such staff (who shall not be members of the Executive Committee) as are necessary for the proper pursuit of the object;

(iii) power to co-operate with other voluntary bodies and statutory authorities operating in furtherance of the object and to exchange information and advice with them;

(iv) power to support any other associations or institutions formed for the object;

(v) power to appoint and constitute such advisory committees as the Executive Committee may think fit

(vi) power to do all such other lawful things as are necessary for the achievement of the object.


E Membership

(1) Membership of the Association shall be open to any person over the age of 18 years who accords with the object of the Association and is interested in furthering the object. The Initial Members are those who attended the First Meeting on 26th day of June 2001.

(2) Every Member shall have one vote.

(3) The Executive Committee may by a vote of five or more members and for good reason terminate the membership of any individual: provided that the individual concerned shall have the right to be heard by the Executive Committee, accompanied by a friend, before a final decision is made.

(4) The Executive Committee shall from time to time determine the level of annual subscription for Members.

F Honorary Officers

At the annual general meeting or a special general meeting of PBB the Members shall elect an Executive Committee.

G Executive Committee

(1) The Executive Committee shall consist of not less than 3 members. The Executive Committee will, at its first meeting after the AGM appoint from amongst its members a Chairman, Secretary and Treasurer. The Executive Committee may coopt members to its ranks.

(2) All the members of the Executive Committee shall retire from office together at the end of the annual general meeting next after the date on which they came into office but they may be re-elected or re-appointed.

(3) The proceedings of the Executive Committee shall not be invalidated by any vacancy among their number or by any failure to appoint or any defect in the appointment or qualification of a member.

(4) Nobody shall be appointed as a member of the Executive Committee who is aged under 18 or who would if appointed be disqualified under the provisions of the following clause.

H Determination of Membership of Executive Committee

A member of the Executive Committee shall cease to hold office if he or she:

(1) becomes incapable by reason of mental disorder, illness or injury of managing and administering his or her own affairs;

(2) is absent without the permission of the Executive Committee from all their meetings held within a period of six months and the Executive Committee resolves that his or her office be vacated; or

(3) notifies to the Executive Committee a wish to resign (but only if at least three members of the Executive Committee will remain in office when the notice of resignation is to take effect).


I Executive Committee Members not to be personally interested

No member of the Executive Committee shall receive remuneration or be interested (otherwise than as a member of the Executive Committee) in any contract entered into by Executive Committee.

J Meetings and proceedings of the Executive Committee

(1) The Executive Committee shall hold at least six ordinary meetings each year. A special meeting may be called at any time by the Chairman or by any two members of the Executive Committee upon not less than 14 days notice being given to the other members of the Executive Committee of the matters to be discussed but if the matters include an appointment of a coopted member then not less than 21 days' notice must be given.

(2) The Chairman shall act as chairman at meetings of the Executive Committee. If the Chairman is absent from any meeting, the members of the Executive Committee present shall choose one of their number to be chairman of the meeting before any other business is transacted.

(3) There shall be a quorum when at least one third of the number of members of the Executive Committee for the time being or three members of the Executive Committee, whichever is the greater, are present at a meeting.

(4) Every matter shall be determined by a majority of votes of the members of the Executive Committee present and voting on the question but in the case of equality of votes the chairman of the meeting shall have a second or casting vote.

(5) The Executive Committee shall keep minutes of the proceedings at meetings of the Executive Committee and any sub-committee.

(6) The Executive Committee may from time to time make and alter rules for the conduct of their business, the summoning and conduct of their meetings and the custody of documents. No rule may be made which is inconsistent with this constitution.

(7) The Executive Committee may appoint one or more sub-committees consisting of three or more members of the Executive Committee for the purpose of making any inquiry or supervising or performing any function or duty which in the opinion of the Executive Committee would be more conveniently undertaken or carried out by a sub-committee: provided that all acts and proceedings of any such sub-committees shall be fully and promptly reported to the Executive Committee.


K Receipts and Expenditure

(1) The funds of the association, including all donations and contributions, shall be paid into an account operated by the Executive Committee in the name of the Association at such bank as the Executive Committee shall from time to time decide. All cheques drawn on the account must be signed by at least two members of the Executive Committee

(2) The funds belonging to the Association shall be applied only in furthering the object.


L Accounts

The Executive Committee shall comply with their obligations under current legislation with regard to:

(1) the keeping of accounting records for the Association

(2) the preparation of annual statements of account for the Association

(3) the auditing or independent examination of the statements of account of the Association

M Annual report

The Executive Committee shall prepare an annual report which will be presented to the members for their adoption at the Annual General meeting..


N Annual General Meeting

(1) There shall be an annual general meeting of the Association which shall be held in the month of March in each year or as soon as practicable thereafter.

(2) Every Annual General Meeting shall be called by the Executive Committee. The secretary shall give at least 14 days' notice of the Annual General Meeting to Members of the Association by publishing such notice in the Bow Brickhill village newsletter if possible, posting notices in prominent places in the village and delivering by whatever other appropriate means shall be deemed reasonable by the Executive Committee.

(3) All the Members of the Association shall be entitled to attend the meeting and shall be entitled to one vote.

(4) Before any other business is transacted at the Annual General Meeting the persons present shall appoint a Chairman.

(5) The Executive Committee shall present to each Annual General Meeting the report and accounts of the Association for the preceding year.

(6) Nominations for election to the Executive Committee will be made at the Annual General Meeting. Should nominations exceed vacancies, election shall be by ballot.

O Special General Meetings

The Executive Committee may call a special general meeting of the Association at any time. If at least 7 members of the Association request such a meeting in writing stating the business to be considered, the Secretary shall call such a meeting. At least 21 days' notice must be given and the meeting must be held within two calendar months from receipt of the request. The notice must state the business to be discussed.

(1) The secretary or other person specially appointed by the Executive Committee shall keep a full record of proceedings at every general meeting of the Association.

(2) There shall be a quorum when at least 7 Members of the Association are present at any general meeting.

P Notices

Any notice required to be served on any Member of the Association shall be in writing and shall be served by the Secretary or the Executive Committee on any Member either personally or by sending it through the post in a prepaid letter addressed to such Member at his or her last known address in the United Kingdom, and any letter so sent shall be deemed to have been received within 5 days of posting.


Q Alterations to the Constitution

(1) Subject to the following provisions of this clause the Constitution may be altered by a resolution passed by not less than two thirds of the members present and voting at a general meeting. The notice of the general meeting must include notice of the resolution, setting out the terms of the alteration proposed.

R Dissolution

If the Executive Committee decides that it is necessary or advisable to dissolve the Association it shall call a meeting of all Members of the Association, of which not less than 21 days' notice (stating the terms of the resolution to be proposed) shall be given. If the proposal is confirmed by a two-thirds majority of those present and voting the Executive Committee shall have power to realise any assets held by or on behalf of the Association. Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other charitable institution or institutions having objects similar to the objects of the Association as the members may determine.

S Arrangements until the first Annual General Meeting

Until the first Annual General Meeting takes place this constitution shall take effect as if the references in it to the Executive Committee were references to the persons whose signatures appear at the bottom of this document.

This constitution was adopted on the date mentioned above by the persons whose signatures appear at the bottom of this document.


Signed:

Peter Lousada, Sandy Paulger, Sue Malleson, Liz Drabble, Val Wright, Keith Dimmock, Sue Willis